That machine sat on your lot. The inspection was due. Nobody flagged it. By the time you knew, the window had closed and the billable job was gone. Varro makes sure that conversation never happens again.
The job was complete. The parts were in. The labor was logged. But the submission window closed before the claim went out — and that reimbursement isn't coming back. Varro watches every deadline so you don't have to.
If answering that question means opening a spreadsheet and doing some digging, you already have the problem. Varro gives your team a live view of every machine under warranty — what's due, what's overdue, and what needs to happen before the window closes.
It doesn't have to be a fire drill every time. Varro surfaces jobs approaching their submission deadline before their window closes — now you'll have plenty of time.
When the person who owns compliance is on vacation or out sick, the whole system goes with them. Varro puts every machine, every deadline, and every open job on one screen — so anyone on the team can pick up where they left off.
Every one of these does something useful. None of them were built for this.
A shared file someone updates manually — when they remember. No alerts. No deadlines. No way to know what's about to expire without opening it and doing the math yourself.
Works until someone's out sick, a machine gets pushed back, or the reminder fires and nothing happens. No record. No follow-through built in.
Good for telemetry — machine location, fault codes, maintenance alerts. Not built for warranty compliance tracking, submission deadlines, or job assignment. It doesn't know what's due.
Your Dealer Management System tracks the job once it's open. It has no warranty compliance logic — no inspection year tracking, no window expiry, no submission deadline awareness. It can't flag what it doesn't know about.
The one person on staff who knows every machine's status, every customer's history, and every deadline coming up. Works great — right up until they're on vacation, leave, or just have too many machines to hold in their head at once.
Someone on your team is doing this right now. Pulling open jobs, checking dates, trying to figure out what's about to expire before it's too late. Every month. Without fail.
It's a visibility problem. When the whole fleet is in front of you — what's due, what's at risk, what it's worth — your team stops scrambling and starts planning with confidence.
A missed submission window isn't a mistake. It's revenue your team already earned — gone.
Every person on your service team touches this workflow differently. Varro is built around that handoff — so the job that lands on the service manager's desk makes it all the way to a clean claim submission without falling through the cracks.
Every machine, every deadline, every open job on one screen — visible to the whole team, not just you. When you're out, the work doesn't stop. Alerts fire before windows close so nothing slips while you're gone.
Every open job in one view. Assign techs, flag problems, and keep work moving — without chasing anyone down for a status update.
Track every claim from job completion to submission. Never let a submission window pass before the claim goes out. Stop eating costs that should be reimbursed.
Full dealership overview, user management across every role, and access to every step and report. Set up your team, configure how Varro fits your operation, and see what everyone else is working on without bouncing between tools.
Lower missed rates.
Right now, today, there are machines in your fleet approaching the end of their coverage window. The information exists — it's just not in one place where anyone can act on it.
Fewer jobs done for free.
When the workflow is visible — what's due, who owns it, where it is — work stops slipping. More jobs get done. More claims go out. The fleet didn't change. The visibility did.
The whole team stays current.
When compliance lives in one person's head — or one person's spreadsheet — the whole system is one vacation away from falling apart. Varro puts every deadline, every machine, and every open job on a shared screen. Anyone can pick up where someone else left off.
Live the same day you sign up.
Most tools take weeks to set up and months to stick. Varro is different. Bring your spreadsheet. We import it. Your team logs in on day one to a working system with their fleet already in it.
The questions your team should ask before switching anything. Honest answers, no pitch.
"We've tried to fix this before and it didn't stick."
Most of the tools that didn't stick were built for something else and adapted for this — spreadsheets, calendar reminders, dealer management system notes. Varro is built for exactly this workflow. There's nothing to configure, adapt, or maintain. Your fleet goes in, your team logs in, and the system tells them what needs to happen. That's it.
"Who on my team actually logs in every day?"
Typically your service manager and warranty manager — they're in Varro every morning. The service manager uses it to see what's due and what's in flight. The warranty manager uses it to track open claims and catch missing docs before a submission deadline passes. Techs have their own view for assigned jobs. Owners and GMs check in when they want the numbers — not because they have to.
"What happens to everything we've built in Excel?"
It comes with you. Bring your spreadsheet — we do the import. Your machine list, your history, your notes — we set it up before you log in for the first time. Nothing gets left behind and nothing starts from scratch. If you ever want to leave, your data exports to Excel anytime, no friction.
"Is this going to be another thing I have to babysit?"
The opposite. Varro runs in the background and surfaces what needs attention — you don't go looking for problems, it brings them to you. Your service manager checks one screen instead of three tools. Your warranty manager sees every open deadline without chasing anyone. The system does the watching so your team can do the work.
"What if we have machines across multiple brands, not just one?"
Varro is built around the warranty compliance workflow — not a single manufacturer's program. If you're running machines across multiple brands with different compliance obligations, different submission windows, and different inspection requirements, Varro handles that. Each program can be configured to match the rules that apply to it. The screen your team sees is always the same — what's due, what's at risk, what needs to happen.
"Can it handle multiple locations?"
Yes — and that's where it earns its keep fastest. When compliance is spread across two, three, or seven locations, the visibility problem gets worse with every location you add. Varro gives you one view across all of them — every machine, every deadline, every open job, regardless of which location it's at. Each location can also have its own team access and workflow without bleeding into the others.
No pressure, no pitch. Start wherever makes sense for you.
Your data, your fleet, your problems — solved. Tell us about your dealership and we'll set up your account with your machines already in it. You log in to a live system, ready to go.
Go right now — no scheduling, no call required. It's a live environment with pre-loaded data. Poke around, edit anything, see exactly how the workflow runs. Not your data, but it's real software.
Want someone to walk you through it? Tell us when works for you and we'll reply within 24 hours with confirmed times. 20 minutes, no slide deck, just the platform.
We'll reply to your email within 24 hours with confirmed times and a meeting link.
Tell us about your dealership. We'll set up your account and reach out within 24 hours.
We'll be in touch at your email within 24 hours to set up your account.
A quick intro so we know who's looking — then you're straight into the live environment.